For auditors: using your read-only access
You've been invited to audit an organisation on iComply: what you can see, the evidence packs and reports you can download, and how long your access lasts.
2 min readLast updated
Applies to: Audit & Quality · External auditors
An organisation has given you read-only access for a set time. You can look at and download its records; nothing you open changes anything. The date your access ends is shown in the menu.
Before you start
- Choose your password from the invitation email (the link works once, for 7 days), then set up two-step sign-in.
- Your access lasts until the date the organisation chose (30 days at most) or until it ends it.
What you can see
- Sites and sign-offs (or Overview for an organisation without sites): each site in your access with its companies and how many are cleared, the requirements review and gate set-up acknowledgements, and Every sign-off with its statement version and fingerprint. Without sites: each company's status today with an evidence pack.
- A site: each company's status requirement by requirement with an evidence pack (PDF), and for the dates you choose (Show): Sign-ins at the gate, Refused at the gate and Visitors.
- Requirements: what the organisation requires, organisation-wide and per site, each with its source.
- Safety (where kept): incidents without the people involved, corrective actions, inspections, the hazard register and toolbox talks, each with a CSV download.
- Planning and Chemicals (where kept): safety plans, risk assessments and the diary on your sites; the chemicals register with each safety data sheet's date and review.
- Audits and packs: the internal audits with a PDF report each, the asset register and compliance profile evidence packs, the point-in-time pack for one of your sites (up to 31 days), and for builders the FSC evidence report.
- Audit log: every decision a person made, limited to your sites' records when your access is for chosen sites.
How to download an evidence pack
- Step 1: Open a site (or the Overview).
- Step 2: Choose From and To and select Show.
- Step 3: Select PDF beside the company.
Common questions
- Why can't I see a site? Your access covers the sites the organisation chose. Ask it to change your access.
- It says my access has ended. Ask the organisation that invited you if you still need it.
- Are people's details shown? Gate records name who signed in. Incidents never show the people involved or their injuries, and the compliance profile pack never includes people.
Everything you open and download is recorded and shown to the organisation. Downloads are labelled with your name. iComply records and checks what people supply; it doesn't certify anyone.