What the statuses mean
Compliant, Expiring, In review, Non-compliant, Invited and Declined, and who is cleared at the front desk or gate.
1 min readLast updated
Applies to: Core (every organisation) · Administrator, Team member, Safety officer (HSEQ), Project or site manager, Gate user, Director or executive, Panel coordinator, Contractors
Status is always shown as a colour, an icon and a word. It's never stored: iComply works it out fresh every time from your requirements and your approvals.
- Compliant (green): every requirement has an approved, current document.
- Expiring (amber): an approved document runs out within 30 days.
- In review (amber): a new upload is waiting for your decision.
- Non-compliant (red): something is missing, rejected or expired; has no expiry date where your requirement needs one; or a card is missing its number or state.
- Invited or Declined (grey): they haven't accepted your invitation yet, or they said no.
Each requirement
On a contractor's file each requirement has its own word: Approved, Expiring, In review, Missing, Expired, Rejected, No expiry date, Details missing or Not cleared. A card the contractor typed in shows Recorded until someone at your business checks it on the official register; then it shows Verified on register.
Cleared at the front desk or gate
The front desk or gate shows Cleared or Not cleared. Someone is cleared when every requirement is approved and current, including documents expiring within 30 days (they're still current). Someone with a document still In review, anything red, or an invitation not accepted is not cleared.
Who hears about changes
- When a contractor goes red for a new reason, admins get A contractor went non-compliant. See Expiry reminders and red alerts.
- When something is uploaded, your team gets New documents to review.