Publishing the terms, privacy policy and agreement (iComply team)
How a Super admin publishes a new version of an iComply legal document at Admin → Legal, chases unsigned organisations and reads acceptance evidence.
1 min readLast updated
Applies to: iComply staff only · iComply Super admin
Legal holds the terms of service and privacy policy (every person accepts them) and the organisation agreement (an authorised admin signs it for each organisation). Only a Super admin opens it. Nothing is enforced until a version is published: before that nobody is asked to accept anything.
Acceptance proves agreement; whether limitation of liability is enforceable depends on the wording, Australian Consumer Law and the Privacy Act. Have a solicitor review a document before you publish it.
Publish a stored draft
- Step 1: Open Legal. Drafts waiting to be published lists stored versions that aren't in force.
- Step 2: Select Review and publish and read the document in full.
- Step 3: Tick the confirmation and select Publish version ….
Publish a new version
- Step 1: Under Publish a new version, choose the Document, then enter a Version and a Title.
- Step 2: Write the Body (Markdown). The preview beside it shows exactly what people will read.
- Step 3: Tick the confirmation and select Publish this version.
What happens next
- The new version is in force straight away and the old one is marked superseded. Published versions can never be edited or deleted. Past versions lists them.
- At their next page everyone (except iComply's team) is asked to accept the new terms or privacy policy.
- For a new organisation agreement, each organisation's admin must sign it. Until one does, that organisation's staff wait.
- Unsigned organisations lists who hasn't signed the current agreement, with their admins' emails to chase (or No active admin).
Acceptance evidence
- Step 1: Select Acceptance evidence (or Evidence beside an unsigned organisation).
- Step 2: Choose the Organisation and select Show evidence.
It shows who agreed to which version, when, from which IP address, and the SHA-256 of the exact text they agreed to.