Switch AI assist on (and what to check first)

AI assist is the AI part of Insights & AI. Software suggests a draft on some forms; a person checks it, changes it and saves it. It never saves, approves, closes, refuses or sends anything itself. It's off for every association until an association admin switches it on.

Before you start

• Insights & AI is on in Settings → Your packs.
• Only association admins can switch AI assist on or off. Anyone else who reads Insights sees which suggestions are on.
• Read the Data notice on the page: what each suggestion sends, who processes it and how long it's kept. See AI assist and your data.

How to switch it on

1. 1Step 1: Open Insights, then the AI assist tab.
2. 2Step 2: Under Suggestions, tick the ones you want. Beside each is exactly what it sends.
3. 3Step 3: Tick I've read the data notice.
4. 4Step 4: Choose Switch AI assist on.

The suggestions

• A hazard or finding drafted from a site photo.
• A plain-English summary of a signed-off day in the site diary (daily log).
• Hazards, controls and PPE suggested for a pre-task plan (Take 5 check).
• The monthly executive report's summary paragraph.

See Use AI assist suggestions for where each appears. Reading safety data sheets in Chemicals has its own switch and daily limit in the chemicals settings; the AI assist page shows whether it's on.

How to change or switch it off

1. 1Step 1: On the AI assist tab, tick or untick suggestions and choose Save.
2. 2Step 2: Or choose Switch AI assist off. Nothing is sent to the software from then on.

Limits

• 200 suggestions a day for your association, shown as Used today. Asking again about the same photo or the same day is remembered and doesn't count. Past the limit, fill the form in yourself; suggestions are back the next day.
• If the software isn't available, the buttons don't show and the forms work exactly as before.