Checks and profiles, including police checks
Your check catalogue with its expiry rules, your types of person, and what each type needs.
1 min readLast updated
Applies to: People & Volunteers · Association admin, Association team member · Sports and community clubs, Charities and foundations, Peak bodies and associations
Checks & profiles sets red, amber and green for everyone on your register. Association admins change it; team members can look.
Requirement profiles
- Step 1: Under Requirement profiles, tick what each type of person needs.
- Step 2: Select Save on that type.
- Step 3: To add a type (for example a helper), enter it under Add a type of person and select Add.
Interview and online training are off until you tick them for a type.
The check catalogue
The catalogue includes Working with Children Check, National Police Check, first aid, CPR, face-to-face training, Code of Conduct sign-off, Interview, Online training and your own checks. Select Edit on one, or Add a check, and set:
- Name and Kind.
- Valid for (months from issue / sign date): leave it empty to use the expiry printed on the card, or no expiry (interviews). Add a rule for a State and Card type (Employee or Volunteer) when they differ.
- Needs a number, Needs the issuing state, Not required for under-18s.
- Signing this policy also counts: a policy acknowledgement that meets the check.
- Interview questions (one per line; start with [child safe] to tag) and a Note shown when recording.
Police checks
A National Police Check is valid for 3 years. You record the date you saw it and the result category, not the certificate, unless you tick Keep a copy of police check certificates in Settings.
Started from a rules pack
If your association started from a rules pack for your state, Started from shows its version, when it was last reviewed and its facts, each marked Sourced or To be confirmed by reviewer. It's a starting point, not legal advice: confirm with the regulator in your state.