Seasons, teams and match day
Keep a roster for each team (or a list for each group), roll it over each season or program, and check who's cleared on the day.
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Applies to: People & Volunteers · Administrator, Project team · Sports and community clubs, Charities and foundations, Peak bodies and associations
This one isn't for builders and head contractors: it's here so you can see how it works elsewhere.
Clubs and peak bodies (for representative teams) use Seasons & teams. Charities use Programs & groups, with a Session day instead of match day. A roster is the people who need to be cleared to be with the team or group: coaches, managers, leaders, carers and helpers.
How to set up a season
- Step 1: Open Seasons & teams (or Programs & groups).
- Step 2: Under New season (or New program), enter a Name, Starts and Ends, and select Create.
- Step 3: Under the season, enter a team's name in Add a team and select Add.
- Step 4: Open the team and select Add next to each person on its roster. Remove takes them off.
Match day (or session day)
- Select Match day on a team to see, on a phone, who's cleared today: green Cleared, or red Stop with the reason.
- The banner says how many aren't cleared and can't be with the team today, or that everyone is cleared.
- Each team has a QR code to print for the team bag. It opens the match day list for anyone signed in to your company, nobody else.
How to roll over
- Step 1: Under Roll over …, check the New season name, Starts and Ends (filled in for you).
- Step 2: Leave Send one nudge to everyone who isn't cleared ticked to email them a fresh link.
- Step 3: Select Roll over. Teams and rosters are copied to the new season.
Only company admins create seasons, add teams, change rosters and roll over. Team members can open rosters and match day. Cleared uses the same rule as the front desk.