Volunteer events: who's cleared on the day
Create an event, add the volunteers helping, and see whether each one would be cleared on every day of it.
1 min readLast updated
Applies to: People & Volunteers · Administrator, Team member, Safety officer (HSEQ)
An event is a day (or a few days) when volunteers help: an open day, a community event, a camp. iComply works out whether each volunteer would be cleared on every day of the event, from the documents your business has approved.
How to create an event
- Step 1: Open Volunteers and select Events.
- Step 2: Under New event, enter the Name, the Date, Ends (if longer) for a multi-day event, and an optional Location.
- Step 3: Select Create event.
How to add volunteers to it
- Step 1: On the event, under Add volunteers, tick each volunteer who's helping.
- Step 2: Select Add to event.
- Step 3: To take someone off, select Remove on their row.
What you see
- Cleared on the day and Not cleared totals.
- For each volunteer: their role, card (last 3 characters, state and expiry), whether the card is Recorded or Verified on register, and On the day, with the reason when they wouldn't be cleared (for example a card that expires before the event).
- Past events are marked Past.
Export the list
Select Export CSV for the event's volunteers and their status. Card numbers are masked to the last 3 characters.
Victoria: one QR for everyone at the event
In Victoria, WWC Connect → Self-service links can make one QR for an event: everyone who scans it fills in their own details and is added as a volunteer for the event's dates. See Volunteers: personal link or event QR.
Common questions
- Someone isn't in the list to add. Only volunteers already on Volunteers can be added. Add them there first.
- Why is a volunteer red for the event but green today? Status is worked out for the event's own dates: something that expires before or during the event counts.