Create and update a site induction

An induction tells providers and their workers what they need to know before they work on your site, then checks they understood. A pass counts toward any category whose requirements include Site induction.

Before you start

• You need to be an association admin. Builders and businesses can also give this to a safety officer.
• Add Site induction to the requirements of the categories that need it (Requirements).

How to create one

1. 1Step 1: Open Site safety and choose New induction. It starts pre-filled from a general contractor OHS induction: an 80% pass mark, re-induction every 12 months and a dated declaration. Builders can start from a client template instead (a starting point to review).
2. 2Step 2: Under Basics, set the Title, the Pass mark (%) and Re-induct every (months) (0 means it never expires). Add a Video link if you want one that opens in a new tab.
3. 3Step 3: Under Who takes it, choose Contractors (it counts toward the site induction requirement) or Facility hirers and community users (required for bookings).
4. 4Step 4: With sites, choose Where: every site (your association induction), one site only (a site induction), or, for builders, every site of one client (a client induction). Site and client inductions are on top of the association induction.
5. 5Step 5: Under Applies to, tick the categories it's for. Leave them all unticked to apply it to every category that requires a site induction.
6. 6Step 6: Write the Sections in plain text: a blank line between paragraphs, and lines starting with "- " for a list. Move sections up or down, or remove them.
7. 7Step 7: Add a video to a section if you like: Upload an MP4 or paste a YouTube or Vimeo link. Tick Must watch before the quiz to lock the quiz until it's watched; for a link, enter its Length (minutes).
8. 8Step 8: List the Hazards on site.
9. 9Step 9: Build the Quiz: each question has 2 to 6 answers. Select the circle next to the correct one.
10. 10Step 10: Check the Acknowledgement people tick and sign, then choose Create induction.

Change it later

• Open it from Site safety and change what you need. Save makes a new version if the content changed.
• Tick Everyone must re-induct on the new version when the change matters: earlier passes then show New version: re-induct. Untick it for a small fix.
• Archive takes it out of use: it stops counting toward requirements and nobody can take it. Make live again brings it back.
• An induction from a template is marked Starting point: review before use until its content changes.

What happens next

• Providers complete it in their account; workers complete it on their worker pass or the gate's tablet. They read each section, watch any must-watch video, answer the quiz, tick the acknowledgement and type their own name. The time and their IP address are recorded.
• A pass gets a certificate with its own ID. A score under the pass mark is recorded as not passed, and they can try again.
• The induction's card shows how many businesses completed the current version, and how many workers did it themselves.
• Passes that expire get reminder emails at 30 and 7 days. See Induction completions and certificates.

Limits

• Uploaded videos: MP4 only, up to 10 MB. Use a YouTube or Vimeo link for anything longer; they play in their privacy-enhanced players.
• A must-watch video always needs a length. iComply reads an MP4's length itself; if it can't, export it again as MP4 (H.264) or untick Must watch. Finishing sooner than 80% of the length is refused.
• Re-induction: 0 to 60 months.