Induction completions, certificates and re-induction reminders
Who completed each induction and how, the certificate each pass gets, how anyone can check one, and the reminders before a pass runs out.
1 min readLast updated
Applies to: Site Safety Records · Administrator, Safety officer (HSEQ), Project or site manager
On this page
Every completion records who did it (the business itself, or one of its workers), how (in their account, on their worker pass, or on the gate's tablet), the version, the score and the date. Each pass gets a certificate with an ID like IND-XXXX-XXXX-XXXX.
Where you see them
- On a subcontractor's page in your register: their completions and certificates, and their workers'.
- At the gate: a worker is met by their own passes. Otherwise the business's pass covers its workers, unless the site asks each worker to do it themselves.
- In evidence packs: each completion with its certificate ID.
The certificate
- The PDF shows the person, their company, the induction and version, the score, the date, the expiry, today's status, the certificate ID and a QR code to check it.
- Workers download their own on their pass; the business downloads theirs in their account; you download any of yours from the subcontractor's page.
- Anyone can check a certificate at /certificate: they see whether it's valid today, with the person's first initial and company only. See Check an induction certificate.
Reminders
- A pass that runs out gets one email 30 days before and one 7 days before: to the business, and to the worker if it's theirs. No reminder once they've re-inducted.
- The worker's email has no link to their pass (their link is theirs alone); their pass shows Re-induct now.
- A new version that needs re-induction shows as New version: re-induct straight away.
Downloading a certificate is recorded in the access log. Another organisation never sees your completions or certificates, and you never see theirs.