Inductions, SWMS summaries, toolbox talks and safety plans in other languages
Add a translation beside the English, type it or draft it with machine translation, have someone who reads the language check it, then publish. English is always the record.
2 min readLast updated
Applies to: Site Safety Records · Administrator, Safety officer (HSEQ)
Workers can read an induction, a SWMS summary, a toolbox talk or a safety plan summary in their own language, on their worker pass and on the gate's tablet. They still tick that the English version is what they agreed to.
Before you start
- Inductions in other languages comes with Site Safety Records. You need to be an administrator. Builders and businesses can also give this to a safety officer.
- A SWMS needs its Summary for workers first (see Review SWMS); a safety plan needs an approved version (and Planning on).
How to add a language
- Step 1: Open the induction (or the SWMS's sign-on page, the toolbox talk, or the safety plan). Under Other languages, choose Add next to the language.
- Step 2: Type the translation beside the English, part by part. Or choose Draft with machine translation (it takes up to a minute).
- Step 3: For a quiz, keep every answer in the same order: answers are marked by position, against the English.
- Step 4: Choose Save draft whenever you like. A draft isn't shown to workers.
- Step 5: Someone who reads the language checks every part against the English, ticks that they did, and chooses Publish.
What the states mean
- Draft (not shown to workers): saved, never published.
- Published: workers can choose it.
- Published · unpublished changes: workers see the last published copy until you publish again.
- Out of date: the English changed (hidden until published again): any change to the English hides the translation until someone checks and publishes it again.
- A machine draft is marked Machine translation — check before publishing until a person publishes it. Unpublish hides a language straight away.
Limits
- Languages offered: Simplified Chinese, Vietnamese, Arabic (right to left), Punjabi, Hindi, Nepali, Korean, Spanish, Portuguese, Italian, Greek and Tagalog (Filipino).
- Machine drafts: 30 an hour for your organisation. Type the translation if you reach it.
Machine translation is a draft that a person checks and publishes: it's never shown to workers until then. The worker's record keeps which language they read and the exact English and translated text.