Volunteers: personal link or event QR
Volunteers fill in their own details on their phone. One link per person, or one QR for an event.
1 min readLast updated
Applies to: People & Volunteers · Admin, Team member
Volunteers give their contact details (and, optionally, their home address, clearance number, an application number if they've applied but have no card yet, and a photo of their card), consent to be connected, and sign the code of conduct (Victoria only). Your organisation still checks their clearance in the status checker.
How to send one person a link
- Step 1: Open WWC Connect → Self-service links.
- Step 2: Under One person, enter their Given name, Family name, Email, Role, an optional Role description, the Start date and an optional End date.
- Step 3: Select Send link. They're emailed the link; you can also Copy link, show its QR on screen or Print it.
How to make one QR for an event
- Step 1: Create the event first: Volunteers → Events. See Volunteer events.
- Step 2: Under Event volunteers (one QR), choose the Event, the Role on the day and the Kind of work (child-related, or child-connected where your organisation decides).
- Step 3: Select Create event QR and print it.
Everyone who scans it is added as a volunteer for the event's dates. Make a new QR stops the old one working.
What happens next
- When someone sends the form, they're added to People and the people chosen in Exports & settings are told (A volunteer completed their details).
- Next, verify their clearance in the status checker and record it on their record.
Limits
- A personal link works once and expires after 14 days.
- An event QR works until the day after the event ends, for up to 300 sign-ups.