Add a person
Answer one question at a time: who they are, the kind of work, any exemption, whether they need a clearance, and their dates.
1 min readLast updated
Applies to: People & Volunteers · School admin, School staff
Add a person walks you through one question at a time (Victoria only). Safe defaults are picked for you, and Why am I being asked? links each rule to its source.
How to add someone
- Step 1: Open WWC Connect and select Add a person. Use a quick-start role if one fits, or choose below.
- Step 2: Who is this person? Choose their type, for example a volunteer, staff member, individual contractor, employee of a contracted company, presenter or facility hirer.
- Step 3: What kind of work is it? Child-related, child-connected or not child-related. See Child-related work, exemptions and decisions.
- Step 4: Does an exemption apply? Most people have none. If one does, say what evidence you saw.
- Step 5: Clearance: for child-connected work, choose Yes, require a clearance, No clearance needed (with a reason) or Decide later.
- Step 6: Their details and dates: Given name(s), Family name, optional email, phone and date of birth, the Role, the Start date (the day they first do the work), an optional Agreement date and an optional End date (one-day helpers: the same as the start date). An employee of a contracted company also needs their Employer.
- Step 7: Optionally add their Residential address for the Service Victoria export.
- Step 8: Check and save, then select Save and go to Verify.
What happens next
Their record opens at 2 · Verify before they start. Check their clearance in the WWC status checker and record it. See A person's WWC record.
Common questions
- Re-engaging someone already on file? Open their record and choose New engagement, so their history stays together.
- When does the clock start? On the start date or the agreement date, whichever is earlier. See Connect-by deadlines.