WWC Connect in schools: principals, council members and VIT
What's different for schools: the principal's decisions, school council members, registered teachers and the Department's policy.
2 min readLast updated
Applies to: People & Volunteers · Administrator, Team member · Schools
This one isn't for other businesses: it's here so you can see how it works elsewhere.
Schools see WWC Connect in the words of the Department of Education's policy. Everything in the other WWC Connect articles applies, with these differences.
The principal's decisions
- Child-connected work (children may be present but contact isn't a usual part of the role, such as working bees, guest speakers or visiting trades): the principal decides whether a clearance is needed and records why. It shows as Principal to decide and on Today under Principal decisions.
- Status alerts not actioned within 24 hours go to every school admin (the principal).
- Decision support, not legal advice. The principal remains responsible for decisions.
School council members
- Council members always need a clearance and are connected in WWC Connect, whatever the work. Only the VIT-registered teacher and student exceptions apply.
- The official pages say to connect members when they're elected or re-elected but give no number of days, so iComply uses 21 days, marked To be confirmed. Change it in Exports & settings under Days to connect / offboard a school council member (1 to 60).
- You can send a council member a self-service link too.
Registered teachers
- A registered teacher the school employs isn't connected in WWC Connect: the step shows Employer notifies VIT. Notify VIT through the VIT employer portal, then Record VIT notified.
- A registered teacher doing child-related work outside teaching (for example coaching a club) must be connected.
- The VIT registration number is kept for the Service Victoria export.
Who connects
- School connects: most people the school engages directly.
- Employer connects: employees of contracted companies; the school still checks their clearance.
- Employer notifies VIT: registered teachers the school employs.
- Optional (with consent): child-connected roles and exempt people.
Parents
A parent volunteering in an activity with their own child is exempt, but not for overnight activities such as camps: treat those as needing a clearance.
Catholic and independent schools
iComply follows the Victorian government school policy. Catholic and independent schools have their own policies: check them before relying on this.