Asset QR labels and scanning
Print QR stickers for your assets. Scanning one opens the asset for your people with quick buttons; anyone else sees only its name and number, and can report an issue if you allow it.
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Applies to: Assets & Plant · Administrator, Safety officer (HSEQ), Project or site manager, Gate user, Staff and team members, Director or executive, Panel coordinator, Visitors and anyone with a link
A QR label on each asset lets your people log a service, an issue, a meter reading or a pre-start check by scanning it with their phone.
How to print labels
- Step 1: Open Assets, then QR labels (or Print label on one asset).
- Step 2: Under Which assets, tick the assets (Select all or Select none to start).
- Step 3: Under Sheet, choose 21, 24 or 65 labels to an A4 page.
- Step 4: On a part-used sheet, enter Start at label (counting across, then down).
- Step 5: Select Make the PDF and print it at 100% (actual size), not "fit to page".
What a scan shows
- Your own people, signed in and allowed to see the asset: its page, opened at Scanned: what do you want to do? with Serviced today, Log a service, Report an issue, Meter reading and each checklist.
- Anyone else: only the asset's name and number, your organisation's name and a way to sign in.
- If an administrator has switched on public issue reports (Asset register settings), anyone can also send Something wrong with it? with What's wrong and, optionally, their name and how to reach them.
What happens next
A public report lands in the asset's history as an open issue, marked "reported through the label (not checked)", and the administrators are emailed (up to 20 such emails a day; later reports are recorded, not emailed). Links are removed from the text in the email.
Limits
- Public reports: 5 every 10 minutes from one connection, 10 a day for one label and 100 a day for your organisation.
- A label's code is random: it isn't the asset number, and it can't be guessed from it.