Add a chemical and record where it's kept

Each chemical records what it is (from its SDS), where it's kept and how much, who looks after it, and photos of its label. Fill in what you can now: you can add the rest from the SDS later.

Before you start

• Add the storage place first: see Storage places. Without one, Add a chemical asks you to Add a storage place.
• You need to look after chemicals: an administrator or, for builders and other businesses, a safety officer, or a project or site manager for their own sites.

How to add a chemical

1. 1Step 1: Open Chemicals and select Add a chemical.
2. 2Step 2: Under Where it's kept, choose the place and enter How much now and the Unit (L, mL, kg, g or items). Add Most kept (optional) and Who uses it here if you know them.
3. 3Step 3: Under Its safety data sheet, attach the SDS (PDF, or a photo of it) and, if you like, photos of the label or container.
4. 4Step 4: Fill in its details: Product name, as on the label, supplier, Supplier's email (for SDS requests), Emergency phone on the SDS, What it's used for, Who looks after it (gets the SDS reminders), signal word, pictograms, GHS classification, hazard statements, PPE, first aid, spill and fire response, dangerous goods class, UN number and packing group, storage and disposal.
5. 5Step 5: Tick the household product box if it's a household product used as a household would, in household amounts (no SDS needed).
6. 6Step 6: Select Add to the register. Then confirm its SDS: see Safety data sheets.

Change where it's kept and how much

1. 1Step 1: Open the chemical. Under Where it's kept, open Change the amount on a place, change it and select Save.
2. 2Step 2: To add another place, open Kept somewhere else too and select Add.
3. 3Step 3: When it's gone from a place, select It's no longer kept here. The record is kept.

Other things on a chemical's page

• At the point of use: the summary your people see when they scan a label (signal word, pictograms, hazards, PPE, first aid, spill and fire response, and the SDS).
• Label and container photos: add a photo with Add. Location and camera details are removed from photos.
• Change its details: every field from the SDS. Select Save.
• Risk and hazards: Start a risk assessment for using it (with the Planning pack) starts one from the chemical, named and linked; Put it on the hazard register (with Site Safety Records, on a site) adds it with its hazards, PPE and first aid as the starting description and controls, and you rate the likelihood and consequence.
• No longer used? Give a reason and select Withdraw it. It stays on record with every SDS version and leaves every storage place. Bring it back into use reverses it.
• Print its label, What a scan shows and (admins) New label code: see QR labels.

Common questions

• Can I delete a chemical? No: withdraw it instead, so its history and SDS versions stay on record.
• Why can't I add it to a place? Project or site managers can only use places on their own sites.
• Who gets the reminders if I leave Who looks after it empty? The people who look after safety where it's kept, or else the administrators.

Limits

• SDS files: PDF, PNG or JPG up to 10 MB. Label photos: PNG or JPG.
• Amounts are recorded per place; the placard and manifest guide adds them up by site.