Using your personal link
Your organisation emails you a link to your own record: what's needed, adding a check, signing policies and claiming a fee. No password needed.
1 min readLast updated
Applies to: Free: no pack needed · Volunteers, staff and educators (personal link)
On this page
Clubs, charities and peak bodies send their volunteers, members, coaches and staff a personal link instead of an account. It opens Your record at that organisation.
What's on it
- The chip at the top says All done, or how many things are left to do.
- What … needs from you lists each check with its valid-to date, or that it's expired.
- Add a check: enter or upload a check. It shows waiting for approval until the organisation approves it, then on file.
- Items from the organisation's compliance profile, when it uses one: send evidence for each with Send.
- Policies to sign, when the organisation uses them.
- Claim a check fee: paid for a check yourself? Send the receipt. See Claim back a check fee.
How to add a check
- Step 1: Under Add a check, choose the Check.
- Step 2: Type the details exactly as printed: card number, state, card type and dates.
- Step 3: Add a photo or PDF if it asks (some organisations don't keep police check certificates: they record the date and result only).
- Step 4: Select Record.
An interview is recorded by the organisation after it talks with you.
Common questions
- The link has expired. It works for 30 days. Ask the organisation for a new one; every reminder email carries a fresh link.
- It says not accepted. Ask the organisation why, then add the check again.
- Will I be reminded? Yes: 30 and 7 days before a check expires, on the day and once it has.
The page is just for you. Your link only opens your own record, and only at that organisation's address. In Victoria, the organisation shares your details with the regulator when it connects you in WWC Connect.