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Put your contractors' expiry dates, and any bookings, inspections, audits, toolbox talks and corrective actions, into Outlook, Google or Apple Calendar with a private link.

2 min readLast updated

Applies to: Core (every organisation) · Administrator, Staff and team members, Safety officer (HSEQ), Project or site manager, Gate user, Director or executive, Panel coordinator

On this page

Each person at your organisation can make one private calendar link: every kind of organisation has Calendar feed in the menu. Your calendar app then shows the dates you can see in iComply, for your role (and your sites, if you have them), and updates by itself.

What's in it

  • Document and ticket expiries on your register (per contractor and day; a volunteer shows as A volunteer, never by name).
  • Bookings (people per site and day), if your organisation uses bookings.
  • Inspections due, internal audits planned, toolbox talks and corrective actions due (counts per site and day), if your organisation has those switched on.
  • Prequalification expiries, if your organisation vets contractors.

From 30 days ago to a year ahead. It shows business names, site names and counts: never people's names or ticket numbers.

How to subscribe

  1. Step 1: Open Calendar feed and select Make my link. Copy it now: it's shown only once.
  2. Step 2: Outlook on the web or the new Outlook: Calendar → Add calendar → Subscribe from web, paste the link, name it and choose Import. Classic Outlook for Windows: Home → Add calendar → From internet.
  3. Step 3: Google Calendar on a computer: next to Other calendars, choose + → From URL, paste the link and choose Add calendar.
  4. Step 4: Apple: on a Mac, File → New Calendar Subscription. On an iPhone, Settings → Calendar → Accounts → Add Account → Other → Add Subscribed Calendar.

Common questions

  • I lost the link. iComply keeps only a fingerprint of it, so it can't be shown again. Select Make a new link: the old one stops working at once.
  • I want it to stop. Select Switch my link off.
  • New bookings take hours to appear. Outlook checks every few hours; Google on its own timetable, usually several times a day.
  • Contractors have a feed too. Contractors make their own in their portal, with their bookings, expiries and inductions to do.
Anyone with the link can see these events, so treat it like a password. Each time a calendar app reads it, iComply checks you're still active at your organisation, and the reads are in the access log.
Open Calendar feed
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