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Sites: add, staff and close them

Add your sites, name a site manager and team, put subcontractors on each site with its own extra requirements, and close a site when the work is done.

2 min readLast updated

Applies to: Core (every organisation) · Administrator, Project team, Safety officer (HSEQ), Project or site manager, Gate user, Director or executive

On this page

A site is a place where work happens: a project, a venue, a campus or a ground. Each site has its own subcontractors, its own extra requirements, and a status for every subcontractor on it. Documents are approved once, for your whole company, and count on every site.

Builders and businesses always have Sites. Other companies get Sites when they switch on something that works by site: the site gate, bookings or the pre-start (Gate & Access), or Site Safety Records.

How to add a site

  1. Step 1: Open Sites (company admins only can add).
  2. Step 2: Under Add a site, fill in Site name, and optionally Client, Address, State, Start, End, Site manager and Hours and access.
  3. Step 3: Select Add site.
  4. Step 4: On the new site's page, choose Add a subcontractor from your register and select Add to site for each one.
  5. Step 5: Under This site's requirements, add anything this site needs on top of your company's requirements (for example a venue's own induction or a police check).

State sets the site's clock: the gate's day, the automatic overnight sign-out and the 6 am pre-start all follow the site's own time zone.

Site manager and site team

  • The Site manager gets the site's gate alerts and pre-start email, and can override a not-cleared refusal at that site. Choose anyone with a sign-in at your company (add people in Users & access).
  • Site team: under Add someone, choose a person and select Add to team. On a builder's or business's account, anyone set to Their sites only in Users & access sees just the sites they're on (gate users and project or site managers always do). Elsewhere, everyone with a sign-in sees every site.

Close or reopen a site

Select Close site when the work is finished. Its subcontractors and history are kept, it moves to Closed, and its gate can't sign anyone in. Reopen site brings it back.

What the site page shows

  • Subcontractors on this site, each with Requirements on this site and Status here (the site's own requirements included).
  • Evacuation list, On site now · (n), Time on site and Bookings (when the site gate and bookings are on).
  • Gaps, the site's compliance profile and suggestions, and Safety on this site with Site Safety Records.

Common questions

  • I can see a site but can't change it. Only company admins add sites, change details and manage the team. Someone who sees only their own sites, and directors, can look but not change it.
  • Can I delete a site? No: close it. Its records stay for your evidence.
  • A subcontractor won't go on a closed site. Reopen the site first.
Open Sites
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