AI assist and your data: what is sent, and where

AI assist sends only what each suggestion needs, and only after an admin has switched it on. Nothing is sent while it's off.

What each suggestion sends

• A hazard or finding from a photo: the one photo you choose, re-encoded first so its location and camera details are removed. Nothing else about your organisation.
• The day's summary: the day's counts and facts (sign-ins, refusals, inspections, incidents by type, permits, actions) and the manager's own notes, with every person's name, email address and phone number taken out first.
• A pre-task plan (Take 5 check): the task and where it is, as typed, with names and contact details taken out, and the titles of the hazards on that site's register.
• The report's paragraph: the month's figures only (rates, hours, counts and trends), with sites as Site 1, Site 2. No names of people, providers or sites.

Who processes it

• Anthropic, PBC, a sub-processor listed in our privacy policy. It processes the request in the United States and, under its commercial terms, doesn't use it to train its models.
• How long it's kept: as the privacy policy says for read assist. Inside iComply, a suggestion is remembered for your organisation only, so the same question isn't asked twice. It's never a record until a person saves the form.

What it never does

• Save, approve, close, refuse or send anything.
• Decide who's cleared.
• See another organisation's records, your documents, or anything in a pack that's off.
• Keep an answer that names someone: it's thrown away.