Use AI assist suggestions (you check and confirm)

When an school admin has switched AI assist on, suggestion buttons appear on these forms. Each one only fills in the form. You check every field, change what's wrong and save it yourself.

A hazard or finding from a site photo

1. 1Step 1: Open the hazard register's Add a hazard (or Report a hazard) form, or Raise a finding.
2. 2Step 2: Under Draft it from a photo (AI assist), take or choose a Photo (JPG or PNG) and choose Suggest.
3. 3Step 3: The form fills in: a title, the details, the category, likely controls (most effective first), the risk and a priority. The photo becomes the record's photo too.
4. 4Step 4: Check every field, then save the form as usual.

The day's summary

1. 1Step 1: Open a signed-off day in the site diary (daily log). Whoever can sign off the day can write the summary.
2. 2Step 2: Under Summary of the day, choose Suggest a draft. A few plain sentences are written from the day's facts.
3. 3Step 3: Change anything that isn't right, then choose Save the summary. It sits beside the signed-off record and never changes it.

Hazards and controls for a pre-task plan (Take 5 check)

1. 1Step 1: Start a pre-task plan (Take 5 check) and describe the task.
2. 2Step 2: Choose Suggest hazards and controls (AI assist). Suggestions come from the task you typed and the site's own hazard register first.
3. 3Step 3: Tick what applies, choose Add the ticked ones to the form, and check them with your crew before you sign on.

The monthly report's paragraph

1. 1Step 1: On the Insights dashboard, under Report for <month>: summary paragraph, choose Suggest a draft. (School admins and safety officers who see every site.)
2. 2Step 2: Check and change it, then choose Save for the report.

You're always in charge

• Every suggestion is marked Suggested by software until you save.
• The saved record says it was drafted by software, checked and saved by you, and whether you changed it. It's in the audit log.
• Using a suggestion needs the form's own permission: if you can't fill in the form, you won't see its button.

Common questions

• No suggestion came back. The software may be busy, the photo too big, or there was no clear hazard. Fill the form in yourself, or try again later.
• The paragraph wasn't used. A summary or paragraph that still names someone is thrown away. Write it yourself.
• I don't see the buttons. AI assist or that suggestion is off, or software suggestions aren't available right now.

Limits

• Photos: JPG or PNG, 10 MB at most, virus-scanned first.
• Your school's daily limit is 200 suggestions.