The site diary or daily log: record, sign off and lock the day
Each day is put together from what you already record, plus the weather, the work done and any issues. The person in charge signs it off and it locks; anything later is an addendum.
2 min readLast updated
Applies to: Planning · School admin, School staff, Client viewers
Each site (or your school, if you don't run sites) has one entry a day, for that site's own day: a Perth site's day is Perth's. Builders call it the Site diary; everyone else the Daily log.
What it's put together from
What the records say comes from iComply: sign-ins at the gate by company, refusals, visitors and deliveries, bookings and who arrived, toolbox talks, SWMS sign-ons, inspections, incidents (no names), permits opened and closed, corrective actions, plant pre-starts and checks, pre-task plans and safety plan sign-ons.
How to record the day
- Step 1: Open Planning → Site diary (or Daily log), or choose today's entry on the Today page.
- Step 2: The person in charge adds the Weather (typed in: iComply doesn't look the weather up), Work done, Delays and issues, Instructions received and notes, and chooses Save the day.
- Step 3: Anyone on the site can Add a note, with up to 6 photos or PDFs. Notes work without signal.
- Step 4: When the day's complete, the person in charge reads it and chooses Sign the day off: "It is a true account of the day as far as I know."
The person in charge is an school admin; builders and businesses also let the site's project or site manager and the safety officers sign off.
After sign-off
- The day's record is kept exactly as it was, and the entry locks.
- Anything added later is an addendum (Add an addendum), dated and named. The signed record never changes.
- If something is recorded for that day after sign-off (a late incident report), the day says so under Recorded after sign-off. Show the day as it was before this shows it as at an earlier moment.
- With AI assist on, a signed-off day can have a Summary of the day, drafted by software with names taken out, which you check and save. See AI assist.
Reminders and exports
- Yesterday not signed off, with something in it? The person in charge gets an email the next morning (the site's manager and the safety officers, or the school admins), and it's under Needs you.
- On Site diary / Daily log, Choose the days and download them as a PDF (up to 31 days) or CSV (up to 92 days). Downloads are audited and in the access log.
Client viewers
An school admin can choose Share day summaries with client viewers on the Planning page (off by default). Client viewers then see each signed-off day's weather and numbers for their sites: how many people from each company, and how many inspections, incidents, toolbox talks, permits and deliveries. Never anyone's name, and never your notes. Stop sharing switches it off.