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Payment claim statements

For each payment claim period, contractors on your sites and panels sign a declaration that their workers and suppliers are paid, and attach the signed file. Missing ones are flagged and reminded.

2 min readLast updated

Applies to: Subcontractor Vetting · Administrator, Director or executive, Safety officer (HSEQ), Panel coordinator, Contractors and providers

On this page

For each payment claim period, every contractor on an active site (or one site) and every active panel member gives a signed declaration that their workers and their own subcontractors and suppliers have been paid, superannuation is paid, workers compensation is held and payroll tax is covered, and attaches the signed file.

Before you start

Only administrators add periods and review statements. Directors, safety officers and panel coordinators can look.

How to add a period

  1. Step 1: Open Vetting, then Payment claims.
  2. Step 2: Under New period, enter the Name (this month to start), From, To and Statements due.
  3. Step 3: Under Who, keep Everyone on an active site, and active panel members, or choose one site.
  4. Step 4: Select Add period and ask them. Everyone who needs to give a statement is told.

What the contractor does

They confirm each statement (some can be not applicable), sign with their name and position, attach the signed file (required) and select Sign and send.

How to review

  1. Step 1: Open the period. Each contractor shows Missing, Missing · late, To review, Accepted or Sent back.
  2. Step 2: Open the signed file and check it.
  3. Step 3: Select Accept, or add a Note (needed to send it back) and select Send back. A statement sent back counts as missing again.
  4. Step 4: When you're done, select Close period (no more reminders). Reopen period reverses it.

What happens next

  • Three days before it's due, each contractor still missing one is reminded once.
  • The day after it's due, the administrators get one email listing who's missing, and each late contractor one more reminder.
  • The overview counts statements missing (late) and to review.

Which declaration

  • The declaration follows the period's site's state, or your organisation's state: Victoria and South Australia have their own wording (a WorkSafe Victoria policy, or registration with ReturnToWorkSA); every other state has a general one.
  • It's the declaration your organisation (for builders, the head contract) asks for, not a statutory form. About the declaration shows what was checked on official sources and what wasn't.
Statement files are financial documents: opening one is recorded in Who looked at what. The declaration isn't legal advice: confirm what you need with your adviser.
Open payment claim statements
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