Vetting: prequalification, panels, ratings and statements
Ask contractors to prequalify, keep panels and offer them jobs, rate their work, and collect payment claim and modern slavery statements, with what needs attention on one page.
2 min readLast updated
Applies to: Subcontractor Vetting · Administrator, Safety officer (HSEQ), Panel coordinator, Director or executive
Vetting is how your organisation checks contractors before work is awarded and keeps track of how they perform. Your organisation sets the questions and decides; iComply keeps the record. The pack is called Subcontractor Vetting for builders, Contractor Vetting for other businesses, and Provider Vetting for everyone else.
Before you start
- An administrator switches the pack on in Settings → Your packs. It works with your contractor register.
- Contractors answer, sign and upload in their own free iComply account once they've accepted your invitation.
What's in it
- Prequalification question sets, asking a contractor to prequalify and reviewing what they send.
- Panels and jobs offered to panel members.
- Performance ratings, private to your organisation.
- Payment claim statements and modern slavery statements.
- Contractors' own subcontractors (tier 2).
The overview
Open Contractors → Vetting (or Vetting in the menu). Needs attention counts what's waiting: prequalification sections for you to review, prequalifications ready to decide or running out within 30 days, jobs not allocated or past their due date, offers waiting more than 2 days, payment claim statements missing or to review, and modern slavery statements to review. How your organisation has it set up shows the settings; administrators select Change these.
Who can do what
- Administrators: everything, including payment claim periods and the settings.
- For builders and other businesses: safety officers keep question sets, ask contractors to prequalify, review the sections named for them (such as WHS) and rate work; panel coordinators run panels and jobs, review their sections, rate work and review modern slavery statements; project or site managers rate work on their own sites; directors read everything.
- Everyone else on your team doesn't see Vetting.
What happens next
People who can act are emailed (notice kind Contractor vetting): a prequalification to review, job answers and completions, missing statements and modern slavery statements to review. Each contractor is emailed when they're asked for something, sent a decision or offered a job.