WWC Connect in schools: principals, council members and VIT
What's different for schools: the principal's decisions, school council members, registered teachers and the Department's policy.
2 min readLast updated
Applies to: People & Volunteers · Administrator, Staff and team members · Schools
Schools see WWC Connect in the words of the Department of Education's policy. Everything in the other WWC Connect articles applies, with these differences.
The principal's decisions
- Child-connected work (children may be present but contact isn't a usual part of the role, such as working bees, guest speakers or visiting trades): the principal decides whether a clearance is needed and records why. It shows as Principal to decide and on Today under Principal decisions.
- Status alerts not actioned within 24 hours go to every school admin (the principal).
- Decision support, not legal advice. The principal remains responsible for decisions.
School council members
- Council members always need a clearance and are connected in WWC Connect, whatever the work. Only the VIT-registered teacher and student exceptions apply.
- The official pages say to connect members when they're elected or re-elected but give no number of days, so iComply uses 21 days, marked To be confirmed. Change it in Exports & settings under Days to connect / offboard a school council member (1 to 60).
- You can send a council member a self-service link too.
Registered teachers
- A registered teacher the school employs isn't connected in WWC Connect: the step shows Employer notifies VIT. Notify VIT through the VIT employer portal, then Record VIT notified.
- A registered teacher doing child-related work outside teaching (for example coaching a club) must be connected.
- The VIT registration number is kept for the Service Victoria export.
Who connects
- School connects: most people the school engages directly.
- Employer connects: employees of contracted companies; the school still checks their clearance.
- Employer notifies VIT: registered teachers the school employs.
- Optional (with consent): child-connected roles and exempt people.
Parents
A parent volunteering in an activity with their own child is exempt, but not for overnight activities such as camps: treat those as needing a clearance.
Catholic and independent schools
iComply follows the Victorian government school policy. Catholic and independent schools have their own policies: check them before relying on this.