Programs, incursions and PD sessions
Book incursion, program and PD sessions with providers on your register, and check every presenter coming on site.
2 min readLast updated
Applies to: Core (every organisation) · Administrator, Project team, Subcontractors · Schools
This one isn't for builders and head contractors: it's here so you can see how it works elsewhere.
Programs & PD lists incursions, wellbeing and play programs, and professional development run by outside providers. Each session shows whether the business and every presenter are cleared on that date, including the program outline or risk assessment for that session.
Before you start
The provider must be on your register in the Programs, incursions & PD category and have accepted your invitation. Their presenters are added by the provider on their own iComply profile.
How to book a session
- Step 1: Open Programs & PD and go to New session.
- Step 2: Choose the Provider and enter a Session title.
- Step 3: Choose the Type (Incursion, Professional development or Wellbeing or play program), the Date, and optionally Starts and Ends.
- Step 4: Enter Year levels or audience and Location.
- Step 5: Tick the Presenters on the day.
- Step 6: Optional: attach the Program outline / risk assessment now.
- Step 7: Select Add session.
What makes a session cleared
- The business is cleared on your register.
- Every presenter named has a current Working with Children Check recorded. With no presenters named, the presenter requirement isn't met.
- The program outline or risk assessment is attached. The provider can attach it from their portal, or you can, with Attach.
The top of Programs & PD counts Upcoming, Cleared and Not cleared. On the day, sessions show at the front desk under Sessions today.
Presenters on your site
- Step 1: Open the provider's file and find Presenters.
- Step 2: Select Put on our site for each presenter who comes to your school (or Take off our site).
- Step 3: Check each card on the official register, tick the confirmation and select Record register check. The card then shows Verified on register.
Presenters' cards are Recorded (typed in by the business) until someone at your school checks them. Several checks can be recorded at once from volunteers' re-checks.
Change or cancel a session
Open the session. Select Open provider file to see the business, Attach to replace the outline, or Cancel session. A cancelled session stays in the record and the evidence pack.
Limits
- Outlines: PDF, PNG or JPG, up to 10 MB.
Providers: see Presenters and teams for adding presenters and attaching outlines.